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Homeschool Scheduling the Easy Way

A 5 Step Plan for Scheduling Your School Year!

This is Part II of August = Organization Month for Homeschoolers.

It’s that time of year. Everyone is gearing up for school. All of the stores are having “back to school” sales on everything from school supplies, clothing, and even furniture. Parents are anxious, students are feeling uncertain, and everyone’s pocketbooks are getting thinner. BUT this need not be the case!

We can keep our spending under control and we can be prepared and confident for a new school year. We can even pass that enthusiasm onto our kids. This way, any sense of uncertainty they are feeling is replaced by a sense of anticipation and excitement. So let’s get started…

scheduling your homeschool year

But first, take a moment to read an archived article on the subject of How Not to Overspend on Curricula if you still have some purchasing to do. Then click right back here to get your scheduling plans in place.

Step 1: Plan Your Subjects

Consider the ages and grades of your school children and decide which subjects they need to study this year. Obviously, you want to cover mostly basics when your kids are still young – reading, writing and arithmetic. As they get older, you will eventually drop formal reading lessons and even handwriting assignments. At that point, you will begin to focus more on what they are reading and how they express themselves. Most students are ready for grammar and spelling by 3rd grade, if not earlier. Arithmetic will one day be replaced by algebra and higher math. And science, history, and writing will take on greater significance in their studies as they progress through the years. At some point during your children’s education, you may want to include additional subjects such as foreign language, logic, fine arts, performing arts, music, debate, and geography. Did I miss anything?

scheduling your school year

I hope that it’s obvious that you don’t want to try to cover all of these subjects with all of your students every year. It is just too overwhelming. Pick 5 or 6 subjects that your students are most in need of and let the rest go… for now. These are the subjects that my children study at these grade levels:

K – 2nd Grade – Reading, Handwriting, Math, and History (w/geography and narration)

3rd – 6th Grade – Math, Grammar (includes writing), Spelling, History, Geography, and Science

7th – 8th Grade – Math, Grammar (includes writing), Spelling, Typing, History, Geography, Science, and Logic

Grades 9 – 12 – Well, let’s just say that it gets to be quite a bit more! In our home, we cover higher math, writing, literature, grammar, spelling, history, and science. And then, there’s health, fine arts, public speaking, debate, government, foreign language and various electives. But not all in one year!

Also, we do our writing assignments across the curriculum. We don’t separate it out as a standalone subject. We also combine geography studies with history. I hope that makes sense. Our children begin music lessons around Kindergarten or 1st grade and continue as long as we all can stand it.

Step 2: Purchase Your Materials

Hopefully, you have already purchased the majority of the curricula, books and other materials that you plan on using this upcoming year, especially if you intend to start school sometime this next month. If you have not, then you might want to hurry up and do so and perhaps even request expedited shipping.

Scheduling your homeschool

If you have not decided on what curriculum you want to use, or have it narrowed down to 2 or 3 choices, then this is the time to ramp up your online and offline research and make some decisions.

Your online research includes checking out the websites of the curriculum providers that you are considering (do a Google search), reading reviews that have been posted online and asking questions on homeschool chat boards. Your offline research will include asking your friends’ opinions, visiting your local homeschool bookstore and browsing through your favorite catalogs.

Many curriculum providers offer a “trial run”, meaning if you don’t like it after 30 or 60 days then you can return it for a full refund. You may want to consider this if you are still unsure which program(s) to use for your children.

Step 3: Set Aside Some Time

Ideally, I would suggest that you find a weekend between now and when you start school to get away with your husband and get your final preparations in order. This is not exactly a cheap option, but priceless when it comes to the time that you will have to strategize with your spouse and get your goals and schedule out on paper. The place you would choose would need to fall somewhere between boring and exciting. Let me explain… if you just pick a motel down the road to “get away”, most likely the view will not inspire you nor the surroundings intrigue you when you need to take a break and get out for a walk.

On the other hand, if you choose to head for the lake with your ski boat in tow, you might not get anything accomplished because who wants to think and strategize when you can be out water skiing! My husband and I often head for a quaint inn on the Oregon coast which has breathtaking views, fantastic restaurants and not a whole lot to do but sit on the beach or take a walk through the foaming surf. It’s an ideal place for us to talk, to dream, to set goals and to get our thoughts out on paper.

If you absolutely cannot get away for a weekend or even an overnighter, then consider scheduling an afternoon or two at the library. This will give you the time you need to focus without the constant interruptions of family life (as charming as those interruptions can be!).

Step 4: Open the Books

Bring all of the core books that you will be using this year with you on your scheduling day or weekend, as well as any teacher’s manuals that came with your chosen programs. Bring, also, any books that you will be using for the first month or so of school. The tools that you have chosen for your children’s education will help you to determine your daily and weekly schedules. Here’s how…

scheduling your school books

Let’s use a grammar book for our example. Let’s say that there are 120 lessons in the grammar book. Take 120 and divide that by 36 weeks in the school year. Your answer is 3.33 and that means that your student will have to cover 3 and 1/3 lessons per week to finish the book in one school year. What this means to me is that I will need to schedule grammar for this child at least 3-4 times per week. Perhaps a goal that you have for this child is that they catch up from last year. Then you might want to schedule 4 lessons per week. Or maybe you honestly don’t care if you finish every last lesson in the book, then 3 days should suffice. You get the idea.

How about math? Let’s say that the book only has 90 lessons. Well, 2 1/2 lessons per week may not be enough mathematical stimulation for this particular child. You may decide that you do not mind if your student gets ahead on this subject, so you bump it up to 4 lessons per week. These are decisions you will want to make for each student and each subject as you look through each of the core books and teacher’s manuals that you will be using with your children this year.

Here are some suggestions for how many lessons to cover each week, but by no means are these hard and fast rules, so make your own decisions and feel confident about them based on your own goals that you have set for your children and the books that you have chosen to use this year.

Math – 4-5 days per week

Reading/Phonics – 5 days per week

Handwriting/Copywork – 4-5 days per week

Grammar – 3-4 days per week

Spelling – 2-3 days per week

Writing – 2-3 days per week

History – 3-5 days per week

Science – 2-3 days per week

Foreign Language – 2-4 days per week

Logic – 1-2 days per week

Step 5: Write it Out!

Now, by this time, you have invested some significant thinking time. You want to get your ideas out on paper so that you can continue to use this information all year long. You don’t want to have to go through this process again this year unless you change your program or curriculum at some point during the year.

scheduling your school year

On a piece of paper, draw out boxes for a typical school week. You may not want to schedule your subjects for specific times of the day but prefer to simply schedule the order of the subjects. Either way is fine. Personally, I choose a start time for school, but after that, we just keep plugging along until all of the scheduled subjects are completed for the day. We take breaks when necessary!

You can keep this schedule solely for school subjects or you may want to include chores and other weekly events on your schedule as well. Rework the schedule until you are satisfied with it and then type it up on the computer. Post your schedule once completed in a prominent place and place one in each child’s school notebooks as well. You can’t follow a schedule that you don’t see!

Well, I hope that I haven’t overwhelmed you and that you can appreciate how scheduling your school year in advance will alleviate most of your worrying and wondering about whether you are covering all that you should be this year. But please remember that your schedule and your plan are only tools to help you. You are not a servant to them, they are servants for you. If it’s not working, revise it or ditch it altogether and start over. You are the teacher. Modify your schedule or your books to make them work for you.

Have a great school year and enjoy the process!

Question: What do you LOVE most about the beginning of a new school year? What concerns you the most?

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  • Wyredd Tammi

    I love planning out the year but my problem is I lack follow through. 🙁 Thankfully we are in Pre-K and K. So we have this year to get it together.

    • Oh yeah, Wyredd! The great thing about pre-k and k is that you can just count everything throughout the day, point out colors and shapes, work on tying shoes and read, read, read. Enjoy your year and don’t stress out about it. Just set aside an hour or so for reading and working on writing letters and the rest can happen on the go, if you choose.

  • Janell Young

    Terri, With 6 kids, how do you and your husband manage to get away for a weekend, especially one to talk about school?

    • Well, two of my kids are now out of the house, so I only have 4 to worry about. 😉 Originally, my in-laws watched the kids whenever my husband and I went out of town. My mil has been struggling through Alzheimers for quite a while, so I switched to a new solution. Over the past few years, I have been so blessed to have a single friend that would come and hang out with the kids for a weekend here or there. She recently passed away suddenly (in May), so honestly, I will have to find another solution. I will probably ask one of my adult kids if they can stay over for the weekend. It’s definitely going to be trickier going forward.

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  • Missy Smith

    My daughter will be a junior in high school this year. We always start the year with amazing plans and ideas, but then life gets in the way and our plans fizzle away. We’re lucky to get school done! We’re getting down to the nitty-gritty now and need to make sure she is prepared for college, if she decides to go that route, make sure she has the coursework she needs to get accepted into schools.

    • I’m in your same boat as I will have a Junior in high school this year. We need to knuckle down and get her finished off. 🙂